The Logistics Administrator is responsible for supporting the Logistics Coordinator & Logistics Manager in the execution of daily operational activities. This role ensures the efficient coordination of logistics processes, compliance with regulatory requirements, and accurate documentation of shipments. The Logistics Administrator plays a key role in maintaining operational continuity and supporting internal and external stakeholders.
Responsibilities:
o Review and verify upcoming logistics requirements to ensure operational readiness.
o Conduct daily yard checks to monitor and track equipment located at the facility.
o Communicate effectively with drivers, carriers, third-party brokers, sales teams, and other stakeholders.
o Address and resolve operational issues, discrepancies, or customer concerns in a timely manner.
o Utilize logistics software systems to support and optimize workflow processes.
o Schedule, track, and communicate delivery appointments, load details, and customer requirements to drivers and carriers.
o Prepare, maintain, and distribute all required documentation for domestic and cross-border shipments, including Proforma Invoices, Proof of Delivery (POD), and Bills of Lading (BOL).
o Ensure compliance with company policies and customer requirements.
o Maintain compliance with all applicable U.S. and Canadian federal, provincial, and state laws and regulations.
o Work varied shifts, including overtime, weekends, and occasional holidays during peak seasons, as required.
Preferred Qualifications:
o Self-motivated and detail-oriented individual with the ability to perform effectively in a fast-paced environment and adapt to changing priorities.
o Demonstrated ability to learn and operate various software platforms.
o Strong accuracy and efficiency in task execution.
o Excellent written and verbal communication skills with Strong organizational & time management skills.
o Knowledge of health, safety, and food safety standards related to logistics operations (training will be provided if necessary).